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Keeping Your Remote Workers Informed of Their Employment Rights

In today’s flexible and diverse workplaces, it’s not unusual to employ home-based, mobile or remote workers. What is your obligation for keeping them informed of their employment rights?

While there is no definitive law, regulation or authority requiring employers to provide remote workers with labor law postings, employers are required to communicate the information included in the employee postings to all employees, including those who work off-site or at home. The law is silent, however, on the format required for communicating this information.  Providing remote workers with easy access to alternative formats for viewing posting notices is a “best practice” recommended by legal experts. It demonstrates a “good faith” effort to inform employees of their rights, which is especially important in employee disputes.

The best way to accomplish this is to provide an electronic version of the postings via a PDF that employees can download, view and acknowledge receipt of, or to make the postings available on your company’s secure intranet. For employees who are not provided with Internet or email access, another option is to share the employee notifications in a printed binder format, which is ideal for offsite employees who work in environments without wall space, such as kiosk workers or employees who provide “services on wheels.”

Some employers make the mistake of resizing or shrinking postings to fit nontraditional workspaces, which is illegal for certain postings (such as the OSHA notice) that require a minimum font or paper size. Similar to the full-size federal and state posters available at PosterTracker.com, our consolidated remote worker postings (print or digital) cover all mandatory postings while still satisfying size, type font and layout requirements.

Your remote workers have the right to stay informed of their employment rights. Here's how you can provide labor law information to remote employees.