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How Legal Research Teams Make Labor Law Posting Easy

10/31/2017
Employment law attorneys and legal research team.

Does your labor law posting service have an in-house team of attorneys and legal researchers who make sure you’re notified every time a posting update affects your business?

Since 2015, there’ve been more than 150 posting changes in 43 states. The number of changes is even higher for businesses that operate in certain industries or cities with local requirements. Add the unpredictability of legislative updates — and the changes they can bring — and it becomes even more evident why quality is critical when it comes to a posting service.

Truth is, not all labor law services are created equal. It’s important to realize that a service is only as good as the legal team behind it. The Poster Guard® team of employment lawyers and legal researchers works full-time to make sure customers receive timely poster updates so their business is always compliant.

Whether you’re a small or large business owner, it’s important to understand why it matters if your labor law posting service is backed by professionals who truly understand the law.

What Separates a Good Labor Law Posting Service from a Great One?

When you choose a service, make sure it has the resources to monitor more than 22,000 federal, state and local agencies. That way, when a posting law changes, you’ll get the news first.

A sophisticated labor law posting service can help you determine which labor law posters your business needs and which it doesn’t. This is important for any business but especially helpful to large businesses with multiple locations across state lines. A comprehensive service also can verify each location’s individual posting needs and ship tailor-made poster bundles to each site.

In-House Expertise Ensures Compliance

Ask Poster Guard’s legal team to summarize the top changes in posting compliance and our attorneys will tick off a list of updates that affect everything from minimum wage to paid sick leave

The team of experts tracks HR-related compliance issues that range from updates in the Family and Medical Leave Act to changes that affect employee scheduling.

On a typical day, the Poster Guard legal team reviews data from 50 states, including pending laws from each state that could affect HR matters. The team also checks executive orders and federal regulations. And because more and more local jurisdictions are implementing local laws that affect posting requirements, those are also continually under review.

Did you know that certain industries require additional postings? Public sector employers, federal contractors, healthcare establishments and restaurants also require monitoring. The result is a full-time job that requires a well-trained team to ensure customers across the country remain compliant.

Professionalism and Expertise Offer Peace of Mind

For guaranteed results, your service should be fully automated and staffed by legal researchers who have established relationships with government agencies. That way your legal team can interpret and respond to posting changes as quickly as possible. Services with integrated software applications can identify and track regulatory activity and compare actual poster content as a first-level, quality-control measure.

Once the Poster Guard legal team finds a mandatory change, they notify the product, inventory and sales teams while alerting customers of the change. Inventory of outdated posters is immediately recycled to prevent noncompliant posters from being shipped. And when the new posters ship, customers are notified by email, and the secure customer website is updated with tracking information.

Make sure your labor law posting service offers a money-back provision. It’s the sort of safety net every business owner needs for added peace of mind.

Penalties for Noncompliance Are on the Rise

A top-notch posting service is essential, because noncompliance with labor law posting requirements can be downright costly. Penalties for failing to display federal postings doubled in August 2016 and went up again in January 2017. Potential posting fines under federal law can cost big bucks.

Here’s a breakdown of the August 2016 federal fine increases:

  • The Family and Medical Leave Act (FMLA): $110 to $163
  • The Equal Employment Opportunity Commission (EEOC): $210 to $525
  • The Employee Polygraph Protection Act (EPPA): $10,000 to $19,787
  • The Occupational Safety and Health Administration (OSHA): $7,000 to $12,471

In January 2017, fines increased again:

  • FMLA: $163 to $166
  • EEOC: $525 to $534
  • EPPA: $19,787 to $20,111
  • OSHA: $12,471 to $12,675

And these statistics don’t take into account possible penalties for not complying with state, city, county and industry-specific postings.

A Quality Labor Law Posting Service Takes the Concern Out of Compliance

Looking for a reliable labor law posting service that can do it all? Changes can be frequent and complex, requiring continual monitoring and expert interpretation. Poster Guard® Compliance Protection service offers 365 days of hassle-free labor law posting compliance, backed by an in-house team of employment lawyers and legal researchers.

The Poster Guard service provides a complete solution that includes a set of federal, state and local (if required) labor law posters for immediate compliance. It also provides free, automatic replacements every time a mandatory change occurs — so businesses are guaranteed 100 percent compliance with all mandatory federal, state and local regulations.

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